Administrative Assistant – Partner Team

Who we are:

Leo Berwick is an innovative mergers and acquisitions tax advisory firm. We are comprised of experienced advisors from global Big 4 and Big Law firms that add value to transactions as trusted partners throughout the deal life cycle. At Leo Berwick, we hire the best and the brightest. Our teams deliver a dedicated and customized service to every client.

What we’re looking for:

Leo Berwick is looking for an Administrative Assistant to join our growing team and support our Partners.

You’re the right fit for this role if you –

• Are an organizational guru; you can keep on top of multiple inboxes, coordinate events & travel, while keeping track of the highest priority items for your team
• Have a strong sense of urgency; you know how to prioritize your time and others to meet deadlines
• Know how to communicate; you are a clear and effective communicator, in meetings and in writing. You are willing to speak up for what matters and be a trusted advisor on your team
• Love to learn; you see the challenge in the work around you and are always willing to learn new skills and to look for process improvements
• Have strong writing skills; you are adept at formatting, proof-reading, and write in a clear and organized fashion

Benefits & Perks

• Unlimited paid time off
• Flexible working arrangements – remote and location flexibility
• Tuition reimbursement
• Childcare subsidies
• Attractive medical, dental insurance
• Pension & retirement contributions
• Monthly fringe benefit stipend (up to $500)
• Additional benefits to support your physical and mental wellness

Responsibilities:

• Act as key administrative support for up 3 Senior Leaders and their teams
• Assist with creating proposals, contracts, invoices and billing
• Support building out the scope of work and engagement set up on various and simultaneous projects
• Review memos and presentations to update formatting, ensuring all documents are client ready
• Pro-actively review and download client information from data rooms or other sources needed for your team to meet their deliverables
• Review and manage several inboxes
  • Know what was sent and ensure all follow ups are appropriately scheduled and met
  • Prioritize incoming items, creating summaries of key activities for each partner
  • Creating calendar meetings for corresponding activities
  • Ensuring collateral is available for meetings and Partners are briefed in advance
• Support in organizing events and conferences, this can include coordinating travel, submitting expenses, booking spaces and shipping materials among other duties
• Occasional on-site responsibilities at our Downtown Toronto office
• Ad hoc projects as assigned

Qualifications:

• 5+ years of progressive experience in a fast-paced administrative role
• Experience with a start-up organization
• Expert level Microsoft skills
• Excellent interpersonal, negotiation and conflict resolution skills
• Excellent organizational skills and attention to detail
• A self-starter who is comfortable working remotely and in an unsupervised environment
• Ability to act with integrity, professionalism, and confidentiality
• Experience working at a professional services organization is an asset

How to Apply:

Apply with your resume at careers@leoberwick.com

Equal Opportunity Statement

Leo Berwick provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type with regard to race, age, ancestry, color, creed, disability status (physical or mental), gender, marital status, legally-protected medical condition (including pregnancy), national origin, religion, gender identity or expression, genetic information, sexual orientation, military, protected veteran status, or any other characteristic protected by applicable federal, state, or local laws.